Media Policies & Procedures

Annual Media Credentials

All media are required to submit a media credential request online. The request should be submitted by September 1 for the upcoming school year of state tournaments. The request should come from the Sports Editor or Sports Director. Requests will be reviewed, then approved and credential badges will be distributed by September 30 of that year. Credentials will be valid for all NYSPHSAA state tournaments in the current year and are only transferrable within media organizations.

Media Gate Entrance

The majority of the NYSPHSAA tournament sites will have a media pass list at the main admission gates. The media pass list will be created by the tournament site media coordinator or NYSPHSAA Director of Media Relations in advance of the tournament per each media request. Please refer to the Media Contact List.

In all other situations the media will be directed to the Will Call window and will be required to present the following forms of ID for access to media areas:

Official NYSPHSAA Media Credential and photo ID (license, passport, etc.) OR
All of the following: An official NYS Press Association ID, newspaper/TV media ID, AND a photo ID (license, passport, etc.)

Radio/TV Broadcasting

All media outlets interested in broadcasting State Tournament semifinals or finals must gain approval from the NYSPHSAA Director of Media Relations. For radio, a contract can be obtained from the nysphsaa.org web site, completed, then sent back to NYSPHSAA for approval. A $250 rights fee is required to be paid for each contest prior to the start of each contracted broadcast.

For TV broadcasts, all interested outlets must contact the Director of Media Relations to obtain a television broadcasting contract and established rights fees. Exclusive rights are available for each broadcast.

Anyone interested in broadcasting a State Tournament quarterfinal (also known as a regional contest) must contact the host section for rights fees and a contract.

Webcasting/Streaming on the Internet

All entities interested in webcasting or streaming live or on tape delay on the Internet must contact the Director of Media Relations for approval. All webcasters will incur a rights fees to stream audio or video online and will have strict provisions to follow during the broadcast.

Press Box/Press Table

For those possessing an official NYSPHSAA Media Credential, all media areas will be accessible with the badge visible at all times.

For all others, temporary badges will be issued to media and access to media areas may be limited due to official NYSPHSAA credential holders. Temporary badges must also be visible at all times.

All media members are asked to check in with the tournament site media coordinator or NYSPHSAA Director of Media Relations at the press box/press table.

Photography/Video

Areas have been established at state tournament venues where photographers and videographers will be free to work, and additionally, will not interfere with the contest or the view of spectators.

The NYSPHSAA Office will designate an official tournament photographer at least 30 days prior to each tournament. That photographer will have access to all areas of the venue to take photographs and will have the rights to sell tournament photographs. The official tournament photographer will be exclusive and sign an official photography agreement for that specific tournament.

NO OTHER TOURNAMENT PHOTOGRAPHERS, except bonafide media, will be allowed access to or be given permission to operate at NYSPHSAA tournaments. This includes, but is not limited to, school or team contracted photographers, web site photographers, parents, and coaches intending to photograph. Please contact the NYSPHSAA office for more information on bidding to be the official photographer of state tournaments. Selling of photographs or use of photographs other than reporting news, is strictly prohibited without prior written consent to NYSPHSAA. Violators who attempt to sell or distribute photographs will not be issued a media credential for future NYSPHSAA events for an indefinite period of time.

Television camera personnel are to register with the tournament media coordinator to obtain instructions for videotaping. Videotaping is allowed, at no charge, for a sixty second (60) news report. All other videotaping is subject to approval of the NYSPHSAA including highlight shows and broadcasts.

The schools involved in each contest will be provided with an area for videotaping their contest. These tapes are to be used only for review by the school coaching staff and team. The tapes may not be used for public viewing, fundraising or internal broadcasting. Videotaping by schools may be limited in some sports. All videographers must get approval from the NYSPHSAA office at least 48 hours prior to the contest. All videographers are required to submit to NYSPHSAA one copy on DVD or VHS of the videotaped contest.

Post Contest Interview Room

The media coordinator for each tournament site will arrange and plan for a post contest interview and photography area where applicable.

The following provisions also apply to post game interviewing:

Team locker rooms are off limits to any persons not directly associated with the team.
All media is to respect the decisions of coaches regarding their rights to privacy for post contest team meetings. A person may be appointed to act as a liaison between the media and the teams to assist in interview requests.

Due to the limitations of some tournament sites, interviews may be held on the contest field or court. In such instances, all reporters and photographers are to respect the privacy of team bench areas and the official post contest ceremonies. In all cases, consult with the Director of Media Relations or Tournament Site Media Coordinator regarding the policies and procedures which have been established prior to the tournament.

Post Contest Reporting Facilities

The NYSPHSAA recognizes the importance of prompt and timely reporting of regional and state tournament results. The tournament site media coordinator will arrange for the best possible facilities to accommodate reporters. As many desks and telephone lines as possible will be reserved for reporters, realizing the limitations of various sites. Reporters are asked to complete their work in a timely manner since telephone lines may be shared in many cases.

Media coordinators are requested to locate alternate reporting facilities when a site does not provide accommodations. A nearby school or business should be approached prior to the tournament when reporting facilities are not available. Reporters should be given information and directions to this alternative site.

Parking Passes

Reserved parking for the media is not necessary at a majority of the NYSPHSAA Tournaments. The media contact person at each site will distribute parking passes when necessary. Please refer to the Media Contact List.

All Inquiries

Contact Joe Altieri, NYSPHSAA Director of Media Relations
518.690.0771
altieri@nysphsaa.org

Last update: Wednesday, February 24, 2010

New York State Public High School Athletic Association
8 Airport Park Boulevard · Latham, NY 12110

Phone: 1.518.690.0771 · Fax: 1.518.690.0775
Contact the NYSPHSAA

The New York State Public High School Athletic Association website strives to maintain current and accurate information
for its member schools and general public. However, since much of the information is provided by third parties,
the NYSPHSAA disclaims any responsibility for the accuracy of the information contained at this website.

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		Media Policies & Procedures Annual Media Credentials All media are required to submit a media credential request online. The request should be submitted by September 1 for the upcoming school year of state tournaments. The request should come from the Sports Editor or Sports Director. Requests will be reviewed, then approved and credential badges will be distributed by September 30 of that year. Credentials will be valid for all NYSPHSAA state tournaments in the current year and are only transferrable within media organizations. Media Gate Entrance The majority of the NYSPHSAA tournament sites will have a media pass list at the main admission gates. The media pass list will be created by the tournament site media coordinator or NYSPHSAA Director of Media Relations in advance of the tournament per each media request. Please refer to the Media Contact List. In all other situations the media will be directed to the Will Call window and will be required to present the following forms of ID for access to media areas: Official NYSPHSAA Media Credential and photo ID (license, passport, etc.) OR All of the following: An official NYS Press Association ID, newspaper/TV media ID, AND a photo ID (license, passport, etc.) Radio/TV Broadcasting All media outlets interested in broadcasting State Tournament semifinals or finals must gain approval from the NYSPHSAA Director of Media Relations. For radio, a contract can be obtained from the nysphsaa.org web site, completed, then sent back to NYSPHSAA for approval. A $250 rights fee is required to be paid for each contest prior to the start of each contracted broadcast. For TV broadcasts, all interested outlets must contact the Director of Media Relations to obtain a television broadcasting contract and established rights fees. Exclusive rights are available for each broadcast. Anyone interested in broadcasting a State Tournament quarterfinal (also known as a regional contest) must contact the host section for rights fees and a contract. Webcasting/Streaming on the Internet All entities interested in webcasting or streaming live or on tape delay on the Internet must contact the Director of Media Relations for approval. All webcasters will incur a rights fees to stream audio or video online and will have strict provisions to follow during the broadcast. Press Box/Press Table For those possessing an official NYSPHSAA Media Credential, all media areas will be accessible with the badge visible at all times. For all others, temporary badges will be issued to media and access to media areas may be limited due to official NYSPHSAA credential holders. Temporary badges must also be visible at all times. All media members are asked to check in with the tournament site media coordinator or NYSPHSAA Director of Media Relations at the press box/press table. Photography/Video Areas have been established at state tournament venues where photographers and videographers will be free to work, and additionally, will not interfere with the contest or the view of spectators. The NYSPHSAA Office will designate an official tournament photographer at least 30 days prior to each tournament. That photographer will have access to all areas of the venue to take photographs and will have the rights to sell tournament photographs. The official tournament photographer will be exclusive and sign an official photography agreement for that specific tournament. NO OTHER TOURNAMENT PHOTOGRAPHERS, except bonafide media, will be allowed access to or be given permission to operate at NYSPHSAA tournaments. This includes, but is not limited to, school or team contracted photographers, web site photographers, parents, and coaches intending to photograph. Please contact the NYSPHSAA office for more information on bidding to be the official photographer of state tournaments. Selling of photographs or use of photographs other than reporting news, is strictly prohibited without prior written consent to NYSPHSAA. Violators who attempt to sell or distribute photographs will not be issued a media credential for future NYSPHSAA events for an indefinite period of time. Television camera personnel are to register with the tournament media coordinator to obtain instructions for videotaping. Videotaping is allowed, at no charge, for a sixty second (60) news report. All other videotaping is subject to approval of the NYSPHSAA including highlight shows and broadcasts. The schools involved in each contest will be provided with an area for videotaping their contest. These tapes are to be used only for review by the school coaching staff and team. The tapes may not be used for public viewing, fundraising or internal broadcasting. Videotaping by schools may be limited in some sports. All videographers must get approval from the NYSPHSAA office at least 48 hours prior to the contest. All videographers are required to submit to NYSPHSAA one copy on DVD or VHS of the videotaped contest. Post Contest Interview Room The media coordinator for each tournament site will arrange and plan for a post contest interview and photography area where applicable. The following provisions also apply to post game interviewing: Team locker rooms are off limits to any persons not directly associated with the team. All media is to respect the decisions of coaches regarding their rights to privacy for post contest team meetings. A person may be appointed to act as a liaison between the media and the teams to assist in interview requests. Due to the limitations of some tournament sites, interviews may be held on the contest field or court. In such instances, all reporters and photographers are to respect the privacy of team bench areas and the official post contest ceremonies. In all cases, consult with the Director of Media Relations or Tournament Site Media Coordinator regarding the policies and procedures which have been established prior to the tournament. Post Contest Reporting Facilities The NYSPHSAA recognizes the importance of prompt and timely reporting of regional and state tournament results. The tournament site media coordinator will arrange for the best possible facilities to accommodate reporters. As many desks and telephone lines as possible will be reserved for reporters, realizing the limitations of various sites. Reporters are asked to complete their work in a timely manner since telephone lines may be shared in many cases. Media coordinators are requested to locate alternate reporting facilities when a site does not provide accommodations. A nearby school or business should be approached prior to the tournament when reporting facilities are not available. Reporters should be given information and directions to this alternative site. Parking Passes Reserved parking for the media is not necessary at a majority of the NYSPHSAA Tournaments. The media contact person at each site will distribute parking passes when necessary. Please refer to the Media Contact List. All Inquiries Contact Joe Altieri, NYSPHSAA Director of Media Relations 518.690.0771 altieri@nysphsaa.org Last update: Wednesday, February 24, 2010
	New York State Public High School Athletic Association 8 Airport Park Boulevard · Latham, NY 12110 Phone: 1.518.690.0771 · Fax: 1.518.690.0775 Contact the NYSPHSAA The New York State Public High School Athletic Association website strives to maintain current and accurate information for its member schools and general public. However, since much of the information is provided by third parties, the NYSPHSAA disclaims any responsibility for the accuracy of the information contained at this website.